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| | ** These need to be migrated to the Wiki. | | ** These need to be migrated to the Wiki. |
| | * Remember to send recent applications to people being added to the list. (I haven't been doing this lately, but I should be.) | | * Remember to send recent applications to people being added to the list. (I haven't been doing this lately, but I should be.) |
| − | * Make sure that GMs get links to all of the resources they need, and get the phone numbers for the High Council.
| |
| | | | |
| | === Paper Mail === | | === Paper Mail === |
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| | * The [[Scheduled Games|list of upcoming games]] | | * The [[Scheduled Games|list of upcoming games]] |
| | * The [[Past Games|list of past games]] | | * The [[Past Games|list of past games]] |
| − |
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| − | === Google Calendar ===
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| − | Maintain and update the contents of the Guild's Google Calendar, and make sure that members are aware of it.
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| | | | |
| | === Mailing List Reminder === | | === Mailing List Reminder === |
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| | <YOUR NAME> | | <YOUR NAME> |
| | Guild Scribe | | Guild Scribe |
| − |
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| − | As a note, you can approve emails to the mailing list using MIT certificates [https://mailman.mit.edu:444/mailman/admindb/assassins-guild by adding :444 to mailman links].
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| | | | |
| | === Sanity Checking === | | === Sanity Checking === |
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| | * Because you may need to extend the due date by a few days if there aren't enough games, the original due date should be the end of Weekend Negative Two. | | * Because you may need to extend the due date by a few days if there aren't enough games, the original due date should be the end of Weekend Negative Two. |
| | * The bidding period should last two weeks, so it should be released on Weekend Negative Four. | | * The bidding period should last two weeks, so it should be released on Weekend Negative Four. |
| − | * For the IAP schedule only, the final schedule should be released two weeks earlier than usual, to handle winter break better, so shift all the dates except the first weekend of games back by two weeks.
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| | | | |
| | Sample calculation, for Summer 2019: | | Sample calculation, for Summer 2019: |
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| | Sample calculation, for Fall 2019: | | Sample calculation, for Fall 2019: |
| | | | |
| − | * September 4th is the first day of classes, so the first game slot is the weekend of September 7th. | + | * September 5th is the first day of classes, so the first game slot is the weekend of September 7th. |
| | * So the schedule should be out on August 31st. | | * So the schedule should be out on August 31st. |
| | * So the draft schedule should be out on August 24th | | * So the draft schedule should be out on August 24th |
| | * So the original due date should be on August 17th. | | * So the original due date should be on August 17th. |
| | * So the bid should be sent out on August 3rd. | | * So the bid should be sent out on August 3rd. |
| − |
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| − | Sample calculation, for IAP 2019: (remember that IAP dates are shifted back by two weeks)
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| − |
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| − | * January 6th is the first day of classes, so the first game slot is the weekend of January 11th.
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| − | * So the schedule should be out on December 21st.
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| − | * So the draft schedule should be out on December 14th.
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| − | * So the original due date should be on December 7th.
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| − | * So the bid should be sent out on November 23rd.
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| − |
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| − | Sample calculation, for Spring 2020:
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| − |
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| − | * February 3rd is the first day of classes, so the first game slot is the weekend of February 8th.
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| − | * So the schedule should be out on February 1st.
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| − | * So the draft schedule should be out on January 25th.
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| − | * So the original due date should be on January 18th.
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| − | * So the bid should be sent out on January 4th.
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| − |
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| − | Sample calculation, for Summer 2020:
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| − |
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| − | * The last day of Spring finals is May 20th, so Weekend One is May 30th.
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| − | * This means the final schedule should be sent out on Weekend Zero, the weekend of May 23rd, right after Spring finals.
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| − | * This means the draft schedule should be sent out on Weekend Negative One, the weekend of May 16th.
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| − | * This means the original due date for the bid should be Weekend Negative Two, the weekend of May 9th.
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| − | * This means that the bid should be sent out on Weekend Negative Four, the weekend of April 25th.
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| − |
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| − | === Template Emails ===
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| − |
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| − | Nowadays, we send four emails at the start of each bidding period:
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| − |
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| − | * The actual bidding email, with a Google form for bidding and a Google form for Zampolit reports
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| − | * The runtime GM email, with a Google form
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| − | * The gamewriting update email, with a Google form
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| − |
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| − | Note that all of these should have the same deadline, as calculated above. All of these polls should be placed in the "Scribe" folder and named in accordance with the last set of polls.
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| − |
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| − | Make sure that you:
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| − | * Place the new polls in the Scribe folder.
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| − | * Name them in accordance with the established pattern within that folder.
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| − | * Ensure that you updated the date at the top of each poll.
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| − | * Ensure that you updated the season in the poll's title and at the top.
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| − | * Ensure that you updated the weekend lists in the Call for Games and Call for Runtime GMs polls.
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| − | * Re-enabled responses to all polls if necessary.
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| − | * Turned on email notifications for the forms getting filled out.
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| − | * Ensured that responses are closed for last season's polls.
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| − |
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| − | Template for bid email:
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| − |
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| − | To: assassins-guild@mit.edu
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| − | Subject: Call for INSERT_SEASON_HERE Games
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| − |
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| − | The MIT Assassins' Guild is accepting bids for games to run this
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| − | INSERT_SEASON_HERE!
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| − |
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| − | If there's a game you want to run in the Guild, please fill out the
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| − | following form by 11:59 PM on INSERT_DUE_DATE_HERE. We also need a
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| − | report from your zampolit (see below) on the state of your game by the
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| − | same time.
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| − |
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| − | INSERT_GOOGLE_FORMS_LINK_HERE
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| − |
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| − | ========================================================================
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| − |
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| − | If you are a Zampolit, please submit your report either to
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| − | high-council@mit.edu or via the following form. This is due at 11:59 PM
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| − | on INSERT_DUE_DATE_HERE.
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| − |
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| − | INSERT_GOOGLE_FORMS_LINK_HERE
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| − |
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| − | If you have any questions, please either email me at
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| − | guild-scribe@mit.edu or the High Council at high-council@mit.edu.
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| − |
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| − | ~ INSERT_YOUR_NAME_HERE
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| − | Scribe of the High Council
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| − |
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| − | Template for Runtime GM email:
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| − |
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| − | To: assassins-guild@mit.edu
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| − | Subject: Call for Runtime GMs
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| − |
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| − | The MIT Assassins' Guild is accepting applications for extra runtime
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| − | GMs during the INSERT_SEASON_HERE!
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| − |
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| − | No previous GM experience is necessary -- in fact, if you don't have
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| − | any, this would be a great way to get some.
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| − |
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| − | If you'd like to make yourself available as an additional runtime GM for
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| − | the coming INSERT_SEASON_HERE, return the following by 11:59 PM on
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| − | INSERT_DUE_DATE_HERE. The list of responses will be shared with the
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| − | bidding GMs, and they will reach out to you on their own schedule if
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| − | they so choose.
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| − |
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| − | INSERT_GOOGLE_FORMS_LINK_HERE
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| − |
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| − | ========================================================================
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| − |
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| − | If you have any questions, please either email me at
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| − | guild-scribe@mit.edu or the High Council at high-council@mit.edu.
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| − |
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| − | ~ INSERT_YOUR_NAME_HERE
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| − | Scribe of the High Council
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| − |
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| − | Template for GM check-in email:
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| − |
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| − | To: assassins-guild@mit.edu
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| − | Subject: Call for INSERT_SEASON_HERE GM Check-Ins
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| − |
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| − | Are you writing a game, but aren't planning to bid for the
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| − | INSERT_SEASON_HERE? Let us know how it's going, so we can keep our eyes
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| − | on how future semesters are likely to pan out!
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| − |
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| − | We'd love to get this by 11:59 PM on INSERT_DUE_DATE_HERE, but unlike
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| − | the other forms, there's no real urgency to this. We'll probably close
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| − | submissions eventually, though.
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| − |
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| − | If you've stopped writing a game, please also fill out this form, just
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| − | for the sake of letting us know that it won't be happening.
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| − | INSERT_GOOGLE_FORMS_LINK_HERE
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| − |
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| − | ========================================================================
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| − |
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| − | If you have any questions, please either email me at
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| − | guild-scribe@mit.edu or the High Council at high-council@mit.edu.
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| − |
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| − | ~ INSERT_YOUR_NAME_HERE
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| − | Scribe of the High Council
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| − |
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| − | == Creating the Draft Schedule ==
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| − |
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| − | To build a draft schedule, you're incorporating a few different data sources: the bids, the zampolit reports, and the "things to schedule around" list on this page.
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| − |
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| − | Steps:
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| − |
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| − | # Close the bidding form, and tell bidders to email you directly, so that you won't get surprised by extra bids.
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| − | # Create a new mailing list, [season]-gms-[year]@mit.edu using [https://listmaker.mit.edu/lc/moira listmaker]. For example, this might be iap-gms-2019@mit.edu. Make this owned by high-council@.
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| − | # Add all of the GMs who bid AND the zampolits AND the high-council@ mailing list to this list. Do this early, so that Moira has enough hours to propagate everything and let your emails go through.
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| − | # Create the "Games of [Season] [Year]" wiki page based on the template for the current scheduled games at [[Scheduled Games]]. Incorporate the information from all of the bids, but leave the weekends as "Unknown."
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| − | # Add the "{ {:Draft Schedule Notice} }" (without the spaces) stanza to the top of the file, so that the instructions for the GMs are included.
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| − | # Incorporate the current Zampolit statuses into the wiki page, while it still acts as a draft page. Follow the notation described in the draft schedule notice, which should look like "Zampolit status: EXEMPT" before the GM list in each entry.
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| − | # Add preliminary current weekend confirmation statuses into the wiki page, which should look like "Weekend confirmed? NO" before the GM list in each entry.
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| − | # Create a new Google Spreadsheet, titled "[Year] [Season] Game Bids" in the "Scribe" folder on Google Drive. (Remember: do not include a drive link in any public place under any circumstances, especially not this wiki.)
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| − | # Look up the exact dates for everything in the "Things to schedule around" section and enter them into the spreadsheet if they fall within the season. Mark rows as excluded or dispreferred as necessary.
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| − | # Construct a matrix of "game" and "weekend" in that spreadsheet, importing all of the relevant scheduling information from the bid form.
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| − | # Make sure that you include the Fall or Spring Guild Meeting, if applicable.
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| − | # Make sure that you've incorporated any follow-up messages or emails received from the GM teams.
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| − | # Assign tentative dates to each game in accordance with their scheduling requests and your common sense.
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| − | # Adjust the wiki page for the season to include the dates you've assigned, and reorder the entries to match.
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| − | # Send out an email according to the template below to the GM list you created earlier, asking them to review the draft schedule. Incorporate information as required by the template.
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| − | # Plan to follow up repeatedly until every weekend is confirmed, and every game is either exempt from needing a zampolit or has a zampolit report.
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| − | # Then, remove the draft schedule notice stanza from the top, remove the "Weekend confirmed?" and "Zampolit status:" lines from each entry, and check everything over for errors.
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| − | # Send out the final schedule, according to the template below.
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| − | # Update the "Scheduled Games" redirect to point to the new page for this semester.
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| − | # Update the Google Calendar.
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| − |
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| − | === Draft schedule template email to GMs ===
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| − |
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| − | TODO: incorporate note about runtime GMs into this.
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| − |
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| − | SUBJECT: ACTION REQUIRED: Draft schedule for [Season]
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| − |
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| − | Hi GMs,
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| − |
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| − | The draft schedule for the [SEASON] is out. Please navigate to
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| − | https://assassin.mit.edu/web/Games_of_[SEASON]_[YEAR] and follow the GM
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| − | instructions on the page.
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| − |
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| − | You should be taking some of the following actions:
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| − | - Confirming the weekend assigned to you
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| − | - Finalizing your Zampolit report, if marked as necessary
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| − | - Checking your entry for errors
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| − |
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| − | Please let me know if the instructions on that page are confusing, or
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| − | if you have any questions.
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| − |
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| − | ~ INSERT_YOUR_NAME_HERE
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| − | Scribe of the High Council
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| − |
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| − | === Final schedule template email to the Guild ===
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| − |
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| − | SUBJECT: [SEASON] Games Schedule
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| − | TO: assassins-guild@mit.edu
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| − |
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| − | The schedule of games being run this [SEASON] under the auspices of the
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| − | MIT Assassins' Guild is now available. Please visit the Wiki at [LINK TO THE Games of [SEASON] [YEAR] page]
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| − | for the full list of games, along with their blurbs.
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| − |
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| − | Weekend: Title
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| − | [WEEKEND]: [TITLE]
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| − | ....
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| − | [WEEKEND]: [TITLE]
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| − |
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| − | This calendar of events, including bidding deadlines as they become
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| − | known, will become available on the Assassins' Guild Google Calendar:
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| − | https://calendar.google.com/calendar/embed?src=rmhkoldtu15o723fpr40dir6pg%40group.calendar.google.com&ctz=America%2FNew_York
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| − |
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| − | You can add it to Google Calendar as the following email: rmhkoldtu15o723fpr40dir6pg@group.calendar.google.com
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| − |
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| − | ~ INSERT_YOUR_NAME_HERE
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| − | Scribe of the High Council
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| − |
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| − | === New to the Guild template email ===
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| − |
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| − | ''MAKE SURE TO ADJUST THIS TO INCLUDE THE CORRECT FIRST GAME''
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| − |
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| − | SUBJECT: Welcome to the MIT Assassins' Guild!
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| − | TO: assassins-guild@mit.edu
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| − |
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| − | ** ENTER A NEW WORLD **
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| − |
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| − | In our games, every player becomes a character in a real-time,
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| − | real-space, game of schemes, trickery, and death, lasting anywhere from
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| − | a few hours to ten days. Come with us and experience the ancient past,
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| − | the distant future, or both at the same time. Travel to a different
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| − | star system as a desperate captain willing to do anything to stay
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| − | alive. Become a mage and work a ritual to cast the most powerful spell
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| − | ever. Become the ultimate super-spy and defeat the menacing agents of
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| − | SWORD before they have the whole world under the control of their
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| − | orbital mind-control lasers.
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| − |
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| − | ** PLAY THE GAME **
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| − |
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| − | Who are you? How do you think? What are your opinions? There's more to
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| − | it than acting. Every character has goals to accomplish and they're
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| − | never simple. Rule the world. Save the king. Destroy the enemy
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| − | starcruiser. Whatever your plan, you're going to have to think fast if
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| − | you want to stay on top of things. Make friends, influence people, and
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| − | eliminate enemies. Every move you make could bring you one step closer
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| − | to victory -- or total defeat.
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| − |
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| − | ** LIE, CHEAT, STEAL... MURDER? **
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| − |
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| − | You can be sure that someone is doing their best to see everything
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| − | you've done collapse. Protected by a web of deceit, they plot against
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| − | you. Can you find your way through their lies before they find their
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| − | way through yours? If you think you know who's against you, eliminate
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| − | them, but watch your back. Plastic guns and foam daggers won't hurt you
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| − | but the wrong move could cost your character's life.
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| − |
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| − | ** NOT ENOUGH YET? **
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| − |
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| − | For those of you who aren't interested in conspiracies (or just like
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| − | your adrenaline rushes closer together), Patrol runs every other
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| − | Saturday night, and a building on campus turns into a war zone. Dying
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| − | doesn't mean much here, though. All you have to do is go up a few
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| − | floors and you're back in the game. We also periodically run Society
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| − | for Interactive Killing (SIK) games -- tactical combat games which let
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| − | you shoot, fireball, stab, and/or blow up your enemies, just for the
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| − | fun of it.
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| − |
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| − | ** IT'S NOT WHETHER YOU WIN OR LOSE... **
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| − |
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| − | It's how you play the game. Bombastic outbursts. Glorious Revenge.
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| − | Noble Sacrifices. Win, lose, or draw, breathe life into your characters
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| − | and you'll remember them fondly for years to come.
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| − |
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| − | ************************************
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| − |
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| − | The first game of the semester is PERSEPHONE'S GIFT, running during
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| − | this coming weekend. This is a fantastic game for first-time Guild
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| − | players, and comes highly recommended. You should have gotten an email
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| − | titled "Persephone's Gift - weekend of 9/7" from the Game Master,
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| − | Kendra Beckler. This email contains an overview of the game, and
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| − | instructions for applying to play.
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| − |
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| − | Key information you should know about the Guild:
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| − |
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| − | * We have a website at https://assassin.mit.edu/ that contains
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| − | extensive information on what we do.
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| − |
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| − | * The schedule of games was just sent out to this list,
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| − | assassins-guild, to signal the start of the semester, and is also
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| − | available at https://assassin.mit.edu/web/Scheduled_Games.
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| − |
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| − | * We have a Google Calendar at
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| − | https://calendar.google.com/calendar/embed?src=rmhkoldtu15o723fpr40dir6pg%40group.calendar.google.com&ctz=America%2FNew_York
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| − | that you should add to your own calendar. (You can add it using this
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| − | email: rmhkoldtu15o723fpr40dir6pg@group.calendar.google.com.)
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| − |
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| − | * Patrol, our drop-in-drop-out Nerf gun combat game, runs about every other
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| − | Saturday in 36-1 from 8pm to 11pm. You can show up any time in that range,
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| − | and leave whenever. An email is sent to patrol-players@ and
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| − | assassins-guild@ whenever this will be happening.
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| − |
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| − | * If you have any questions about the Guild at all, email the High
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| − | Council at high-council@mit.edu.
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| − |
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| − | ~ Cel Skeggs
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| − | Scribe of the High Council
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| | | | |
| | == Other Notes == | | == Other Notes == |
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| | * [http://witchwoodroleplaying.com Witchwood] | | * [http://witchwoodroleplaying.com Witchwood] |
| | * [http://www.talesofvalor.com/ Tales of Valor] (especially for SIK games) | | * [http://www.talesofvalor.com/ Tales of Valor] (especially for SIK games) |
| | + | * [http://future-imperfect.com Future Imperfect] (especially for SIK games) |
| | * Firefly (4th of July weekend) | | * Firefly (4th of July weekend) |
| | * Easter (mostly relevant for the spring guild meeting) | | * Easter (mostly relevant for the spring guild meeting) |
| | * Passover (mostly first 3ish days) | | * Passover (mostly first 3ish days) |
| − | * Wildfire
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| | | | |
| | == See Also == | | == See Also == |
| | | | |
| | The original [https://web.mit.edu/assassin/HighCouncil/Greensheets/scribe.pdf Greensheet]. | | The original [https://web.mit.edu/assassin/HighCouncil/Greensheets/scribe.pdf Greensheet]. |
| − |
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| − | == Draft Schedule Page ==
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| − |
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| − | [[Games of Spring 2022]]
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| − | [[Games of Fall 2022]]
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| − | [[Games of Spring 2023]]
| |
