Notes for the Scribe

"He who controls the past controls the future. He who controls the present controls the past." -- George Orwell

This page needs to be updated.

Responsibilities

Minutes

• Take minutes at the main Guild meetings. (And maybe any others, too.)
• Send them out to the list.
• File copies in the locker on the Wiki: Meeting Minutes.
• Try hard to make minutes entertaining so people will bother reading them.
• Beat your predecessor until you get the minutes of the meeting at which you were elected.

Email

• Send/answer all general email regarding the Guild.
• Maintain the mailing list and make sure people are added and removed in a timely fashion.
• Keep stock answers to send to people about what the Guild is (the discuss archive is a useful tool for this one, though there are a few in the Scribe directory).
  • These need to be migrated to the Wiki.
• Remember to send recent applications to people being added to the list. (I haven't been doing this lately, but I should be.)

Paper Mail

We don’t get too much of this, but it should be showing up in the ASA office.

High Council's scheduling

Make sure that the High Council as a whole does the things it needs to when it needs to. Scheduling meetings and games is the big one here to keep an eye on. If your predecessor hasn’t scheduled Summer, get on that.

Web Site

• Maintain and update the contents of the public wiki-slash-website.
• Make sure that the wiki software is functioning properly and not running anything too outdated or vulnerable.
• Deal with any spam posted to the wiki.

Things to maintain include:

• The lists of current and past High Council members
• The list of upcoming games
• The list of past games

Mailing List Reminder

Sometime in early Spring, you should send out a reminder mail to the Guild about the assorted mailing lists that the Guild maintains. The key information to send out is at Mailing Lists and Communication. You might even be able to just send out a link to that page.

Sanity Checking

Though not specifically the job of the Scribe, all members of the High Council should keep an eye out to make sure that the High Council doesn’t make any stupid decisions. Precedent doesn’t matter nearly as much as common sense.

Other Notes

Things to check before releasing the schedule

• Are the dates correct in the top section?
• Do the dates in the body of the email match the dates in the top section?
• Are all of the names spelled correctly, and without any typos? (Extra commas, etc?)
• Is there any weird spacing in the copied blurbs?

Things to schedule around

As of 2014ish or 2019ish, try to schedule around:

• Mystery Hunt! (this is critical)
• Arisia
• Intercon (spring)
• MIT's academic schedule: finals, parents weekend, CPW, rush, breaks
• East Side Fair (R.I.P. steer roast)
• Splash (November. eats a bunch of rooms; plus, there's Splash patrol)
• Spark (March, afternoon to early evening)
• CPW

Also be aware of:

• Witchwood
• Tales of Valor (especially for SIK games)
• Future Imperfect (especially for SIK games)
• Firefly (4th of July weekend)
• Easter (mostly relevant for the spring guild meeting)

See Also

The original Greensheet.