Notes for the Scribe

From MIT Assassins' Guild
Revision as of 16:18, 27 February 2019 by Cela (talk | contribs)
"He who controls the past controls the future. He who controls the present controls the past." -- George Orwell

This page needs to be updated.

Responsibilities

Minutes

  • Take minutes at the main Guild meetings. (And maybe any others, too.)
  • Send them out to the list.
  • File copies in the locker on the Wiki: Meeting Minutes.
  • Try hard to make minutes entertaining so people will bother reading them.
  • Beat your predecessor until you get the minutes of the meeting at which you were elected.

Email

  • Send/answer all general email regarding the Guild.
  • Maintain the mailing list and make sure people are added and removed in a timely fashion.
  • Keep stock answers to send to people about what the Guild is (the discuss archive is a useful tool for this one, though there are a few in the Scribe directory).
    • These need to be migrated to the Wiki.
  • Remember to send recent applications to people being added to the list. (I haven't been doing this lately, but I should be.)

Paper Mail

We don’t get too much of this, but it should be showing up in the ASA office.

High Council's scheduling

Make sure that the High Council as a whole does the things it needs to when it needs to. Scheduling meetings and games is the big one here to keep an eye on. If your predecessor hasn’t scheduled Summer, get on that.

Web Site

  • Maintain and update the contents of the public wiki-slash-website.
  • Make sure that the wiki software is functioning properly and not running anything too outdated or vulnerable.
  • Deal with any spam posted to the wiki.

Things to maintain include:

Mailing List Reminder

Sometime in early Spring, you should send out a reminder mail to the Guild about the assorted mailing lists that the Guild maintains. Sample email template: 

To: assassins-guild@mit.edu
Subject: Mailing Lists + Slack Invite + Resources Reminder

Hi everyone!

Now that it's the new semester, and everyone has hopefully recovered
from the 10-day, you may wish to take a moment to review the other
mailing lists, communication platforms, and resources that you might
want to take advantage of:

https://assassin.mit.edu/web/Mailing_Lists_and_Communication

In particular, here's a fresh invite to the Guild's Slack:

<NEW SLACK INVITE>

Any questions? Email high-council@mit.edu or reply to me directly.

<YOUR NAME>
Guild Scribe

Sanity Checking

Though not specifically the job of the Scribe, all members of the High Council should keep an eye out to make sure that the High Council doesn’t make any stupid decisions. Precedent doesn’t matter nearly as much as common sense.

Other Notes

Things to check before releasing the schedule

  • Are the dates correct in the top section?
  • Do the dates in the body of the email match the dates in the top section?
  • Are all of the names spelled correctly, and without any typos? (Extra commas, etc?)
  • Is there any weird spacing in the copied blurbs?

Things to schedule around

As of 2014ish or 2019ish, try to schedule around:

  • Mystery Hunt! (this is critical)
  • Arisia
  • Intercon (spring)
  • MIT's academic schedule: finals, parents weekend, CPW, rush, breaks
  • East Side Fair (R.I.P. steer roast)
  • Splash (November. eats a bunch of rooms; plus, there's Splash patrol)
  • Spark (March, afternoon to early evening)
  • CPW

Also be aware of:

See Also

The original Greensheet.

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